Start a FinOps Meetup
The FinOps Foundation (F2) supports the worldwide community of the Cloud Financial Management meetups (current ones are listed on https://www.meetup.com/pro/finops/).
F2 is currently working on expanding the Cloud Financial Management community around the globe, and we are happy to accept the new meetup communities to join our network, and become one of the official F2 meetups.
If you are interested in joining the list of official F2 meetups, please take a look at “How to apply?” section below.
Benefits of joining the F2 Meetup Program
- Extensive “Meetup in a box” digital folder with slides, stickers, handouts, templates and more
- Boosting the visibility of your meetup group
- Meetup Pro cost coverage: we pay the fees
- One free training and certification seat ($890 value) to give away at your first meeting
- One-time complimentary swag certificate to the swag store to give away
Meetup Best Practices
This page provides guidance on starting a new meetup group based on the experience of existing ones. Here is a list of suggestions and tips to get you started:
Check the F2 Slack first
Before starting a new meetup group, check to see if there is one in your area on Meetup. It’s also recommended that you check the #meetups room in the FinOps Foundation slack to see if anyone has informally started a meeting group. It’s recommended you create a slack room for your group to communicate. For example, #finops-brasil or #russianfinops.
If you start a brand new meetup that aims to cover the whole FinOps landscape, we recommend to use one of the following naming convention:
Cloud FinOps <Location>
Cloud Financial Management <Location>
Please, do not use any commercial brand or product names in the meetup name. We recommend that you include the word “Cloud” along with FinOps to improve searchability.
Create the meetup
The description of the group is left to the discretion of the organizers.
A brief description of the role of the F2 and the Cloud Financial Management approach could be added or borrowed from one of the other official meetups.
You can use text from the FinOps Definition.
In order for your meetup to be as visible as possible you should add a relevant list of tags.
(For example, “FinOps”, “DevOps”, “Cloud Financial Management”, “AWS”, “Azure”, “GCP”, “Cloud”, “Cloud Native” etc.)
The most important thing is to keep an active group, with frequent events (ideally once a month but no less than once per quarter).
Sustaining a group yourself can be difficult to manage. Ideally you should have a team of passionate and committed co-organizers. We recommend 2 or 3 total co-organizers.
Joining forces helps spread the load and expands the network.
You should provide some kind of form in order to allow people to submit their talk proposal similar to this:
Note: Make a copy! Please do not edit that form.
When possible take care to review their presentations ahead of events.
Attend conferences where you can find speakers and meet a lot of people who use or are involved in the F2 projects that may be interested in joining your group.
You should contact local technology companies. Many of them are interested in hosting such kind of events.
It is better to find a place in a central location. Downtown or City Centres would be ideal because it’s easier to access for most of attendees.
Schedule a new event
First of all don’t forget to thank your sponsors.
Then the most important information is about the agenda, each talk description should contains:
– A short bio of the speaker
– An attractive title
– A paragraph describing the content of the presentation/demo
If you’re planning a hands-on demo, you should ensure that the WiFi can handle the number of attendees.
Furthermore you should check you’re not limited by some kind of quotas (Cloud provider).
The choice of date and time matters. Most of meetups choose Tuesdays, Wednesdays, or Thursdays after work.
If you’re limited by the room capacity, you should do an overbooking.
Most of the time there are 30%+ of people who RSVP but they never come.
You should think about sending a reminder message to the meetup group to ask the people to free their place if they can’t come.
If possible you should record videos of the presentations and take pictures for social media and the event page to share afterwards.
You should also share the slides with all members after the event. Optionally, please submit them to the F2 Presentations repo on GitHub.
Ask for help
If you have any other questions, you can ask them in the F2 Slack.
How to apply?
- The meetup group has to be created following the best practices, described above.
- We accept only active meetup communities. Please, ensure that:
- at least one meetup is scheduled in the coming 30 days
- The meetup.com policy is to allow only organizers of the meetup group to accept the invitation from F2. Please apply only if you are an organizer. If you are a co-organizer (in meetup.com terms), please ask the group organizer to apply.
- A single Meetup group can’t be a part of two Pro organizations simultaneously. Please make sure that your group is not a part of another Pro network before applying.
- If all the requirements above are satisfied, please apply via filling the form.
How often are Meetup applications reviewed?
We review the Meetup applications on a monthly basis, and if your Meetup group satisfies our requirements and best practices, we’ll send you an invitation.
Do I need to re-apply?
No, once you formally apply you are part of the pool of applicants that get reviewed on a monthly basis.
Will you email me with a status update of my application each month?
No. We will only follow up if your application is accepted.
Please, ensure that your group satisfies our mandatory requirements (eg. three and more successful meetups, naming guidelines, etc.) before applying!
Does F2 offer the promotional support for the Meetup groups?
It’s the sole responsibility of the Meetup group to self-promote itself, however F2 is happy to offer the marketing support for the Meetup group as one-off in some exceptional cases (eg. the Meetup group is affiliated with the larger local Cloud Financial Management event happening the same time in the same area).
Also, please make sure that you are aware of other community-focused F2 programs, including F2 Ambassadors and F2 Speakers Bureau.
I’d like to get in touch with the F2 ambassador in a specific city/region. Where can I find who is a local ambassador?
Here is a map of the F2 Ambassadors.
NOTE: If you are an existing F2 Ambassador and would like to ajdust your location on the map, please contact the F2 Staff.
Code of Conduct
F2 Meetup program follows the F2 Code of Conduct.